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tyGraph for SharePoint - Product Guide

Overview

This is a summary of all visual help tips in the latest tyGraph for SharePoint report. All tooltip items are brief descriptions of the visual and calculation, limited to 250 characters. You can see the visual help tip appear by hovering over any visual card in Power BI. Bolded “Help – “items indicate help tips that are backed by a tooltip page.


TABLE OF CONTENTS

Universal Items – Toolbar



  1. Shows the parameters that define the scope of the report.
  2. Looking for more information? Click here for detailed articles and terms on our website!
  3. This is a rolling filter that is enabled by default. Use this to select a rolling range of recent dates. You can erase this slicer to select specific dates (below) outside the rolling range. You can glance to the “Report Period" element at anytime to see the overall filter.
  4. Set a variety of filters to narrow the scope of the data.


Logo: https://tygraph.com/ Navigates to our website.

Harvest Date: This is the most recent datapoint collected by tyGraph. If the date is behind what you expect, check if the dataset has refreshed. If you are in tyGraph Online please contact support or your Admin immediately.


Content Overview

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  1. Only show pages that were created recently.
  2. Search any part of the object container URL. I.e. site, sub site, folder.
  3. The total unique sites with views in the report period.
  4. This is the percentage change in viewed sites from the previous period to the current one. The previous period is the range of dates behind the current period for the same number of days. For details see our support site definition.
  5. Churn % tells you the percentage of users who stopped viewing content this period. This is calculated from the number of users that did not view this period but did in the prior period divided by the total previous and current viewers.
  6. The total unique page viewers. You can click on the neighboring data bars to see this based on a specific context like page viewers for a top site or page.
  7. The percentage change in unique viewers from the previous period to the current one. The previous period is the range of dates behind the current period for the same number of days. For details see our support site definition for previous period.
  8. This is the total number of page views for the report period. This will count each time someone loads a page. If you love a page and keep going back to it, then this is your kind of measure!
  9. The time with the peak number of unique page viewers. You can click here to see a detail plot below. The time zone is always UTC for this model.
  10. Sites ranked by the total unique viewers in the report period.
  11. See All Sites
  12. To drill through to Site Detail, select a single data point from Site Title & URL, Site URL, SiteCollectionSPWebUID or SPWebUID
  13. Top pages ranked by the unique page viewers. If someone views the same page multiple times in the same period they are only counted once.
  14. See All Pages
  15. To drill through to Page Audience, select a single data point from Object Name and ID or SPWebUID
  16. The day with the peak number of unique page viewers.
  17. Shows the total number of pages created.
  18. The total unique users with views in the report period.
  19. Engaged Users and total Users by organizational hierarchy.
  20. Engaged Users and total Users by organizational hierarchy.
  21. The total unique viewers by their total views in the report period. If users return to content often this will have a gradual slope. However, if users often only view once you will have majority of users in the 1-3 category then a long tail.


Collaboration Scorecard

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  1. Map view
  2. Table view
  3. Network view
  4. This window will show information based on the view you have selected.
  5. The time with the peak number of unique page viewers. You can click here to see a detailed plot below. The time zone is always UTC for this model.
  6. Sites ranked by the total unique viewers in the report period.
  7. The day with the peak number of unique page viewers.
  8. Will this step may just need to be removed? Seems self-explanatory. Let me know and I can create a new screenshot
  9. Unique users who have downloaded, modified, or shared a file.
  10. The number of unique page viewers over time. This visual contains a dynamic date hierarchy allowing you to change bottom axis to fit your situation. Use the double down arrow to move down and the up arrow to move up.
  11. The total unique sites with views in the report period.
  12. The total unique sites with views in the report period.
  13. The total unique sites with views in the report period.
  14. Sites ranked by the total unique viewers in the report period.


Page Audience

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  1. Click here to see an exact list of past/current viewers, users lost/gained, and first-time viewers.
  2. The total unique users who viewed a page or pages for the prior parallel report period.
  3. The total unique users who viewed a page or pages in the report period.
  4. The percentage change in unique page viewers (shown left) from the previous parallel period to the current report period.
  5. The number of unique users who stopped viewing the page or pages in this report period.
  6. The number of unique users who did not view the page(s) in the previous parallel period but viewed in this report period.
  7. The percentage of unique viewers lost vs gained between the previous parallel period and the current report period. The lower your churn the better. Pages or sites with increased viewers but high churn are gaining users inefficiently.
  8. A list of total page views, unique page viewers, and first-time viewers by user organization. This visual contains a dynamic hierarchy which allows you to use the up and double down arrows to change the aggregation all the way down to user email.
  9. Total page views and unique page viewers by page.
  10. Total page views, unique page viewers, and first-time viewers by user location. This visual contains a dynamic hierarchy which allows you to use the up and double down arrows to change the aggregation all the way down to user email.
  11. Analyze your unique viewership over time.
  12. Click here to compare your viewership against previous weeks.
  13. Click here compare your top countries by viewership over time.
  14. Unique page viewers by date. This visual contains a dynamic date axis which can be manipulated using the up and double down icons in the visual header.
  15. Unique page viewers week over week.
  16. Unique page viewers compared by country over time. This visual contains a dynamic date axis which can be manipulated using the up and double down icons in the visual header.


Executive Summary

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  1. Shows a brief overview of the sites with the most activity.
  2. View the overall trend of the activity you have selected.
  3. Compare activity across different sites.
  4. Compare the number of active sites against the total number of sites.
  5. Compare the number of licensed users against the number of active users.
  6. This window will display different information based on the tab you have selected.
  7. Shows the total activity for the last full month, based on the activity you have selected.
  8. Shows the change in activity from month to month.
  9. Shows the number of inactive sites.
  10. Shows the number of inactive pages.
  11. Shows the percentage of pages that are inactive.


Site Collection Summary

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  1. A visual representation of modern sites based on association over time. This visual contains a dynamic date axis which can be manipulated using the drilldown icons in the visual header.
  2. Total of all captured activity by user. This is great for visualizing the nominal activity generated by each user.
  3. Plot your sites and usage as the tenant grows.  A site is any site that is active and has not been deleted for the period. This visual contains a dynamic date axis which can be manipulated using the drilldown icons in the visual header.
  4. Drill into your most active site collections.  Teams and Yammer icons identify respective connected sites. If you right click on any row you can drill through to the site collection detail page.


Content Navigator

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  1. Shows the engagement of Site Collections compared to the total number of Site Collections.
  2. Shows the engagement of Sites compared to the total number of Sites.
  3. Shows the engagement of Users compared to the total number of Users.
  4. Shows the engagement of Guest Users compared to the total number of Guests.
  5. Gives a list of sites with various statistics on the activity, including a total of activity across all sites.
  6. Shows downloads for each country.
  7. Shows the number of unique modifiers for each country.


Site Detail

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This is a page designed to allow you to survey activity with key sites. It also is a drill-through page designed to show details on a site collection. Users can land here when drilling through the site collection visual at the bottom of the Site Collection page.


  1. The total unique sites with activity in the report period. You can control what activities are counted toward an engaged site in the bottom left “Activity Name” filter.
  2. The total unique users with activity in the report period. You can control what activities are counted toward an engaged user in the bottom left “Activity Name” filter.
  3. The total unique users who viewed a page in the report period. Many customers like to use unique page viewers as the gold standard for users reached by an article or page for a given period because it is not affected by repeat views.
  4. Total of page views, all time views, and unique viewers by page.
  5. This provides detail about who is taking what activities within your site or sites. This visual contains a dynamic organization hierarchy which allows you to use the up and double down arrows to change the perspective.
  6. See your top sites and understand what they are used for at glance. Some sites may be more popular for document usage where others may have high page views. By default, we rank sites by the unique users they attract for either reason.
  7. Total of all tyGraph for SharePoint captured activities for each file with a link to that file.
  8. Total of all tyGraph for SharePoint captured activities over time. This visual contains a dynamic date axis which can be manipulated using the up and double down icons in the visual header.
  9. Shows activity by type.


Inactive Content

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  1. Here you can filter inactive content based on the number of days it has been inactive.
  2. Number of inactive Classic SharePoint Sites.
  3. Number of inactive Unassociated Modern Sites.
  4. Number of inactive Teams Sites.
  5. Number of inactive Yammer sites.
  6. Gives an overview of various statistics on inactive sites. This can provide insights on resources that could be freed, or reallocated to more active areas.
  7. Displays the sites with the most inactive pages.
  8. Shows inactive pages based on the last dated they were viewed, and who viewed them.


External Activity

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  1. An external user is a user with activity who is not listed in your active directory. An engaged user has taken any activities in tyGraph for SharePoint. For a full list of activities, see the All Activities on the FAQ page.
  2. All activities for external users by date. This visual contains a dynamic date axis which can be manipulated using the drilldown icons in the visual header. For details how external users are defined, see the help tip on the title of this page.
  3. All usage [MS1][WB2] activity by activity type, user and site, focused on external users. For details how external users are defined, see the help tip on the title of this page.
  4. External users are people we have captured activity for but are not listed in your Active Directory.

 

If an internal user is listed on this page please add them to your active directory and they will no longer be flagged as external. The domain of a user does not mean they are internal/external.

For example, a vendor could have an email address that belongs to the organization (@tygraph.com) but is not necessarily an internal user.


Sync Activity

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  1. Total activities where the activity type was sync. This includes: FileSyncDownloadedFull, FileSyncDownloadedPartial, FileSyncUploadedFull.
  2. Total files with sync activity against them. Sync activities include: FileSyncDownloadedFull, FileSyncDownloadedPartial, FileSyncUploadedFull.
  3. Total sync upload activities (FileSyncUploadedFull)
  4. Total sync download activities (FileSyncDownloadedFull)
  5. Total sync activities over time. This visual contains a dynamic date axis which can be manipulated using the drilldown icons in the visual header.
  6. Sync activities for each site.
  7. Sync activity by user.


File/Page Detail (Drill-through)

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  1. All unique users from within your tenant who had activity against this selected, site, or object.
  2. All unique users from outside your organizations tenant who had activity against the selected site or object.
  3. Total of activities where the type was sharing. This includes: AccessRequestCreated, AddedToSecureLink, CompanyLinkCreated, SecureLinkCreated, SharingInvitationAccepted, SharingInvitationCreated, SharingRevoked, WACTokenShared.
  4. Total of all activity.
  5. This visual contains a dynamic date axis which can be manipulated using the drilldown icons in the visual header.
  6. Activity by user and type on the selected object. Be sure to see the Latest Activity Date. Don’t forget to verify the harvest date as this will only move forward with the latest data refresh.
  7. Total nominal activities by user.
  8. All activity by specific activity name. (Most detailed level)


File Type Activity

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  1. This is a breakdown of the total activities by content type.
  2. Total activities by content type represented as a graph but containing a dynamic axis. This means you can drill down within content type and see the file types.
  3. Help Tip – Content Type

All activities in a dynamic (hierarchical) axis. This means you can drill down from Activity type > Activity Name > File Extension.


FAQ

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Confused by a visual? Hover over any header for a contextual tip. https://datadictionaryimages.blob.core.windows.net/datadictionaryimagescontainer/HelpTipGIF.gif

 

Have a question?

Email our support team. mailto:tygraph@unlimitedviz.com

 

Check out our full Data Dictionary in tyGraph Online - https://home.tygraph.com


What activities do you collect?

Check out the "Activity Name" in the right table for a full list of activities we collect.


What activities classify as Sharing or Sync?

Check out the Activity type column in the chart on the the[MS3]  right to see which activity types qualify for sharing, sync, or usage[MS4] .


Why is a Collection, Site [MS5] or User Engaged?

A collection, site, or user with any of the right activities for the report period will be counted once regardless of activity volume.


What activities do you count for files?

We have a file Usage flag (furthest right column) in the right chart. Any activity with "true" is counted.


All Activities are listed in the Centre Table. See Activity Type Table (Error! Reference source not found.) on the References page


Have questions about Power BI? - https://docs.microsoft.com/en-us/power-bi/service-basic-concepts


How do I export data?

You can export any visual in Power BI by clicking the visuals ellipsis, then export data. You can export 30,000 rows to a csv, and up to 150,000 rows to an xls.

 

Can I explore deeper into a datapoint?

Many visuals have drill through "focus" pages or analytical insights that will explain trend changes. Right click on a data point of interest and look for "Analyze" or "Drillthrough"

 

Why is my data blank?

If a visual is not showing what you expect, hover over the visual and a filter icon will appear. Hover over the filter icon and a pop up will show you all filters currently applied to that visual. If there are no filters check the Harvest Date.[MS6]


Reference

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https://docs.microsoft.com/en-us/office365/securitycompliance/search-the-audit-log-in-security-and-compliance#file-and-page-activities


Activity Type Table

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Activity Name

Activity Type

Object Type

File Usage

AccessRequestCreated

Sharing

Access Request

FALSE

AddedToSecureLink

Sharing

Link

FALSE

CompanyLinkCreated

Sharing

Link

FALSE

CompanyLinkUsed

Usage

Sharing Invitation

FALSE

FileAccessed

Usage

File

TRUE

FileAccessedExtended

Usage

File

TRUE

FileCheckedIn

Usage

File

TRUE

FileCheckedOut

Usage

File

TRUE

FileCheckOutDiscarded

Usage

File

TRUE

FileCopied

Usage

File

TRUE

FileDeleted

Usage

File

TRUE

FileDownloaded

Usage

File

TRUE

FileModified

Usage

File

TRUE

FileModifiedExtended

Usage

File

TRUE

FileMoved

Usage

File

TRUE

FilePreviewed

Usage

File

TRUE

FileRenamed

Usage

File

TRUE

FileRestored

Usage

File

TRUE

FileSyncDownloadedFull

Sync

File

FALSE

FileSyncDownloadedPartial

Sync

File

FALSE

FileSyncUploadedFull

Sync

File

FALSE

FileUploaded

Usage

File

TRUE

FolderCreated

Usage

Folder

FALSE

FolderDeleted

Usage

Folder

FALSE

FolderModified

Usage

Folder

FALSE

FolderMoved

Usage

Folder

FALSE

FolderRenamed

Usage

Folder

FALSE

FolderRestored

Usage

Folder

FALSE

PageViewed

Usage

Page

FALSE

PageViewedExtended

Usage

Page

FALSE

SecureLinkCreated

Sharing

Link

FALSE

SharingInvitationAccepted

Sharing

Sharing Invitation

FALSE

SharingInvitationCreated

Sharing

Sharing Invitation

FALSE

SharingRevoked

Sharing

Sharing Invitation

FALSE

SiteCollectionCreated

System

Site Collection

FALSE

SiteDeleted

System

Site

FALSE

VideoRequested

Usage

File

TRUE

WACTokenShared

Sharing

Token

FALSE